51 meeting rooms | 2,200 workstations | 18,000 m² | Nexudus integration | Clermont-Ferrand, France
Le PIC, one of France's largest coworking and co-living campus, uses Humly and Nexudus to support meeting room booking across 51 meeting and collaboration spaces in Clermont-Ferrand.
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Customer: |
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Location: |
Clermont-Ferrand, France |
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Industry: |
Coworking & Co-Living |
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Meeting Rooms & Collaboration Spaces: |
51 |
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Workstations: |
2,200 |
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Area: |
18,000 m² |
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Workplace Technology Partner: |
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Booking Platform: |
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Humly Solution: |
Humly Booking Device & Humly Control Panel |
France's Largest Coworking and Co-Living Campus
Located in Clermont-Ferrand, France, Le PIC is one of Europe's most ambitious workplace destinations.
With 18,000 m² dedicated to innovation, collaboration, and wellbeing, the campus combines coworking spaces, co-living facilities, conference venues, public areas, hospitality services, and cultural experiences within a single connected environment.
The campus includes 51 meeting rooms and collaboration spaces, 2,200 workstations, and La Scène, a hybrid venue designed for professional, cultural, and social events.
As the workplace continued to evolve, Le PIC needed a room booking solution capable of supporting both operational efficiency and a seamless user experience across the campus.
The Challenge: Managing Meeting Room Booking Across a Large Coworking Campus
With more than 50 meeting rooms serving members, visitors, and staff, Le PIC needed a solution that couldmake room booking simple, visible, and accessible.
The organisation was looking for a platform that could:
- Improve visibility into room availability
- Simplify room booking for users
- Integrate with Nexudus
- Support future workplace growth
- Centralise room management
- Deliver a consistent experience across the campus
The goal was to create a workplace experience that was easy for users while remaining scalable for the organisation.
How Le PIC Simplified Room Booking with Humly and Nexudus
AVI, a certified Humly partner and audiovisual integrator, recommended Humly as part of a broader workplace technology deployment.
Working closely with the Le PIC technical team, AVI deployed Humly Booking Devices outside meeting rooms throughout the campus. All devices are centrally managed through Humly Control Panel and integrated withNexudus, creating a connected booking experience across the workplace.
Together, the solution gives users clear, real-time visibility into room availability and easy access to booking through Nexudus, while Humly Control Panel provides centralised management of the Humly devices.
Creating a Unified Meeting Room Booking Experience Across 51 Spaces
By combining Humly Booking Devices, Humly Control Panel, and Nexudus, Le PIC established a consistent room booking experience across the entire campus.
Users can quickly see room availability and upcoming reservations directly on the Humly Booking Device. To book an available room, users simply scan the QR code on the display and complete the booking in Nexudus Passport. The Booking Device then automatically updates to reflect the new reservation.
The solution helps reduce friction in everyday workplace interactions while ensuring meeting spaces remainaccessible and easy to manage.
Just as importantly, the deployment provides a scalable foundation capable of supporting future growth and evolving workplace requirements.
Meeting Room Booking Features That Support Flexible Workplaces
Humly Booking Devices provide users with real-time meeting room information directly outside each room.
At Le PIC, Humly Booking Devices make room information visible directly outside each meeting space. Users can:
- View current room availability
- See upcoming reservations
- Scan a QR code to book an available room through Nexudus Passport
- See the updated booking status on the Humly display
This creates a simple connection between Le PIC's physical meeting spaces and its Nexudus booking environment.
By bringing booking functionality directly to the point of use, Humly helps create a smoother workplaceexperience for employees, members, and visitors.
Results: One Connected Booking Experience Across 51 Meeting Spaces
Today, Humly supports a unified booking experience across 51 meeting rooms and collaboration spaces at Le PIC.
The deployment has helped establish:
- A consistent booking experience across the campus
- Seamless Nexudus integration
- Centralised room management
- Clear visibility into room availability
- A scalable platform designed for future workplace growth
As Le PIC continues to expand its workplace ecosystem, the solution provides a flexible framework capable of supporting new users, spaces, and workplace services.
What Le PIC and AVI Say About Working with Humly
Julien Maury, Regional Manager at AVI, believes Humly provides a clear differentiator for organisations lookingto optimise collaborative workplaces.
“The comprehensive support provided by Eric Berthet (Humly Country Manager France) and his team convincedus to bring the Humly offering to our customer Le PIC and today to many other customers as well.”
- Julien Maury, Regional Manager, AVI
“Our customer Le PIC has expressed great satisfaction with the Humly solution we installed and that is whatmatters most to us as an integrator.”
Matthieu Fournet, CIO at Le PIC, highlighted the close collaboration between Humly, AVI, and the Le PIC teamthroughout the project.
“The interaction between Humly, AVI and myself reflects the commitment shown by all parties involved in thisproject, both during the pre-sales phase and in the ongoing support following deployment.”
- Matthieu Fournet, CIO, Le PIC
Why AVI Recommended Humly for Le PIC
For more than 20 years, AVI has delivered audiovisual and workplace technology solutions across France.
As a certified Humly partner, AVI recommended Humly based on its combination of intuitive user experience, distinctive Scandinavian design, flexible deployment options, strong security standards, and seamlessintegration capabilities.
These qualities made Humly a natural fit for one of France's most ambitious coworking and co-living developments.
Humly Booking Devices are mounted outside the rooms.
Secure Meeting Room Booking for Modern Workplaces
Humly combines flexible workplace integrations with an ISO 27001-certified approach to information security. The platform supports established workplace systems including Nexudus, Microsoft 365, Google Workspace, and Appspace, helping organisations build secure workplace booking environments that can scale as their needs evolve.
Today, Humly supports a unified booking experience across 51 meeting rooms and collaboration spaces at Le PIC.
As Le PIC continues to expand its workplace ecosystem, the solution provides a flexible framework capable of supporting new users, spaces, and workplace services.
Located in Clermont-Ferrand, France, Le PIC is one of Europe's most ambitious workplace destinations.
Frequently Asked Questions
How does Humly integrate with Nexudus?
Humly Booking Device integrates with Nexudus to display real-time room availability and upcoming reservations. Users can scan a QR code on the display to book an available room through Nexudus Passport. Once the booking is made, the Humly Booking Device automatically updates to show the new reservation.
See the full guide here.
How many meeting rooms does Le PIC manage with Humly?
Le PIC uses Humly across 51 meeting rooms and collaboration spaces at its 18,000 m² coworking and co-living campus in Clermont-Ferrand, France.
Can Humly be used for meeting room booking in coworking spaces?
Yes. Humly can support coworking and flexible workplace environments where meeting rooms and shared spaces need to be visible and accessible to different users. Integrations such as Nexudus make it possible to connect Humly's physical workplace interfaces with existing coworking management systems.
What is a meeting room booking display?
A meeting room booking display is a digital interface positioned outside a meeting space that shows information such as current availability and upcoming reservations. Depending on the booking platform and integration, users can also access booking and meeting-management functions from the display or through a connected booking workflow.
What are the benefits of meeting room booking displays?
Meeting room displays make room availability visible at the point of use, helping users identify available spaces faster and reducing uncertainty around whether a room is free or reserved. They can also connect physical meeting spaces with an organisation's wider workplace booking system.
Can Humly centrally manage meeting room booking devices?
Yes. Humly Control Panel provides centralised administration of Humly workplace devices, allowing organisations to manage deployments across multiple rooms and spaces from one environment.
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